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Free invoice template for self-employed and LTD company in the UK
Free invoice template UK
All the sales and purchases of a business are recorded. An invoice makes available the details about a sale, including the business name, address, quantity, costs, and applicable tax rate. Efficient invoicing measures are critical for the financial health of a company. It is imperative to capture all the details correctly and reflect the terms of the contract such as payment terms including the credit period. The contract terms give information regarding the amount which is due and payment date. At dns Accountant in London, download free invoice templates for self-employed, freelancers and limited companies. Our simple and latest free invoice template is for both VAT & Non-VAT registered in Word, Excel & PDF formats.
At the top of an invoice, the following details are entered:
A simple layout with the word “Invoice” on the top followed by business details and customer name form the basic invoice details. In the middle, the description of the services / products along with the price per products, form the computing section of an invoice. Each invoice should be referenced with a unique invoice id or number which will create a unique entry in the books of account. The middle part of an invoice describes the services / products due for payment:
- The service / product sold
- Net amount excluding the Value added tax (VAT) (if applicable – as certain services may be exempt).
- Gross amount inclusive of VAT
- Details of expenses
- Details of payment terms
- Seller’s VAT number
- Seller’s registration number
- Mode of payment (by cash, by draft, by cheque along with account details, or by bank transfer along with bank account and sort code).
- Credit period e.g. payment to be made within 15 or 30 days from the date of invoice.
At the bottom of the invoice:
A seller should clearly define the terms of payment to avoid any confusion with the valuable customer. The terms of payment can be:
The company registration number should also be mentioned along with the VAT registration number of the business.
Electronic software or accounting systems such as Nomi can take care of the administrative work. Invoice number and invoice generation will be done automatically and will reduce the number of heads deployed to a manual process. Some contractors and freelancers might have a preference to submit their invoices in .pdf format to keep the details protected, while others may add additional payment terms such as they reserve the right to charge penalties or interest on late payment in accordance with the late payment legislation.
Free invoice template uk for sole traders & limited companies
INVOICE GUIDANCE:
- Invoice Numbering: Mode of payment (by cash, by draft, by cheque along with account details, or by bank transfer along with bank account and sort code).
- Name: Credit period e.g. payment to be made within 15 or 30 days from the date of invoice.
- VAT: The accurate value added tax (VAT) should be charged. Some services might fall under the exemption category.
- Copies: Copies of all the invoices must be kept, even if it is a cancelled invoice. Electronic copies are all valid but the business must ensure that there is a robust backup system in place.
- Payment Terms: Businesses should carefully draft their payment terms. Payment terms should include exact dates and clearly define the credit period.
- Order Number / Reference: If a customer generates an electronic purchase order, the seller must ask for the order number and mention it on the invoice. This is updated in the customer’s system with the invoice details automatically when the order is delivered. This is very common with big clients.
- Bank Details: Bank details along with the relevant codes should be mentioned on the invoice to make the processing of bank transfers is easy
- Record Keeping: Businesses can use online bookkeeping or accounting software like Nomi. Doing so will reduce the manual work and along with invoice generation all other accounts will be automatically updated. In case businesses don’t want to opt for an online accounting system they will have to keep a record of all the invoices. Key items to be noted are:
- Date of Invoice
- Date of Payment
- Invoice total including VAT
- Invoice number
- Name of the customer
- Product description or service details
Free invoice template doc
Free UK invoice template
One of the most imperative things individuals need to do when they are working as a freelancer / contractor is to send an invoice to their clients in a timely manner and also take care of the fact that the invoice covers all the necessary details and is consistent. To help owner managed businesses and freelancers, dns accountants help our clients by giving them free invoice templates and access to our online accounting system at a nominal fee to make sure our clients don’t have any incorrect information and they don’t need to worry about their invoice number tracking and VAT registration.
Types of invoice template
- Sole trader invoice template
- Limited company invoice template
- Freelancer and contractor invoice template
- Self-employed invoice template
- Freelance invoice template
- Simple invoice template
- Blank invoice template
About dns accountants
dns accountants in Haslemere offers a low cost, fixed accounting fee package to all the clients with excellent customer support. All our accountants specialise in providing accounting and bookkeeping services to owner managed business, sole traders, freelancers, private individuals and contractors. All our accountancy services include:
- Unlimited access to all accounts
- Ongoing advice on business and cash flow management
- Tax planning advice
- Updates and reminders on tax deadline
- Access to our online accounting software at a nominal fee
Book a Free Consultation
Get in Touch
Get the best advice on tax savings, accounting services, payroll, self assessment, VAT and more, whether you want to call us directly, request a call back or chat online with our experts, rest assured that we will always give you the best advice.If you have any questions, or would like to speak to us in person, please do get in touch. We're here to help.
Head Office:
dns accountants
DNS House, 382 Kenton Road,
Harrow, Middlesex, HA3 8DP
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Here’s what our clients say
“I recently started my own company and in need of a good accountant. With my friends reference, I started dns accountancy services and I am a quite satisfied with their service. My account manager Sneha Gurudutta was always responsive and guided me a lot especially during my company early days. Keep u the good work.”
Here’s what our clients say
“I have been dns for the last 3 months and I am very happy with the service. My account manager Sneha Gurudutta guided me and helped me with all the major/minor steps with the account setup. The weekend support they provide is really helpful. I would definitely recommend dns to all my friends.”
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“Unfortunately my son passed away without leaving any contact name of his accountant. I was able to make contact with the firm through HMRC. The staff were very prompt, caring and supportive in settling his income tax account. I was extremely impressed with the efficient caring and supportive service received from all of dns staff.”
Here’s what our clients say
“Been with dns Accountants for more than a year I would highly recommened their services. My account manager Sneha has been very helpful and helped with accounts and queries swiftly always! Having a good accountant means you can fully focus on your business, not worry about accounts and tax matters. Thank you dns :-)”
Here’s what our clients say
“I have been extremely satisfied with the service I have been receiving close to past 1 year. Very professional, transparent and helpful. Special mention of my Account Manager Minakshi Arora who made my transition very smooth and always ready to go that extra mile to support and make customer happy. Definitely recommended.”
Here’s what our clients say
“I've recently set up a Ltd. Company and signed up with dns for my accounting services. I've found it very good value for money and hugely helpful in terms of advice and guidance. I have a named Account Manager, Sneha Gurudutta, who keeps in contact with me and offers advice on line and on the phone... I'm really pleased with the service.”
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